5 Common Email Migration Mistakes Pune SMBs Should Avoid

Introduction

Migrating your business email to Google Workspace or any other modern email solution is one of the smartest moves an SMB can make. But here’s the catch: if it’s not done correctly, it can create more problems than it solves.

At ManagedInbox, based in Erandwane, Pune, we’ve helped many SMBs move their emails safely. And honestly, we see the same mistakes again and again — mistakes that cost businesses data, time, and even client trust.

In this blog, let’s go through the 5 most common email migration mistakes Pune SMBs should avoid, and how to do it the right way.

5 Common Email Migration Mistakes You Should Avoid

1. Not Backing Up Data Before Migration

Many SMBs jump straight into migration without creating a backup. That’s risky.

• Important emails and contacts can get lost.
• Calendar events may not sync properly.
• Once lost, old data is often impossible to recover.

Tip: Always do a full backup before migration. At ManagedInbox, we back up every account to ensure nothing slips through.

2. Choosing the Wrong Time for Migration

Some businesses try to migrate during working hours. Bad idea.

• Emails may not sync correctly if people are actively sending/receiving.
• Employees get frustrated when accounts go offline mid-day.

Tip: Plan migration during off-hours (evenings, weekends, or holidays). We often schedule migrations for Pune SMBs overnight so they wake up to a smooth new system.

3. Forgetting About DNS and Domain Records

We’ve seen businesses buy Google Workspace licenses but never update DNS settings like:

• MX Records → control where emails are delivered
• SPF, DKIM, DMARC → ensure email deliverability and prevent spam issues

Without these, emails may bounce, land in spam, or even be spoofed by hackers.

Tip: Make sure your DNS is updated correctly. Our Erandwane team configures SPF, DKIM, and DMARC during every migration.

4. Not Training Employees After Migration

Even if the technical side goes smoothly, employees may feel lost if they don’t know how to use Google Workspace.

• “Where are my old emails?”
• “How do I log in on my phone?”
• “What’s Google Drive?”

Tip: Always include a short training or handover session. We help SMBs in Pune onboard employees quickly so they can adapt without stress.

5. Trying to Do Everything In-House Without Expertise

This is the biggest mistake we see. Many SMBs ask their in-house accountant, admin, or “tech-savvy” employee to handle email migration. The result?

• Data loss
• Hours of wasted time
• Emails bouncing for days
• Security misconfigurations

Tip: Don’t risk it. Hire a consultant who knows what they’re doing. At ManagedInbox, we’ve migrated businesses from Gmail, Zoho, Outlook, and even old cPanel servers — without downtime.

Conclusion

Email migration is not just a technical step — it’s a business-critical move. Done right, it sets your SMB up for growth. Done wrong, it leads to lost data, angry clients, and wasted money.

To recap, avoid these 5 mistakes:

1. Skipping backups
2. Migrating at the wrong time
3. Ignoring DNS/security settings
4. Forgetting employee training
5. Trying DIY without expertise

Don’t take chances with your email migration. Contact our Erandwane, Pune team today and let us migrate your business emails safely and securely.

Contact Us For Hassle-Free Migration